Need a hand? We've got you covered.

Knowledge Base Home aero-right Create Drag & Drop Editor Email Marketing aero-right Document Gallery

Document Gallery

Create Drag & Drop Editor Email Marketing Updated on August 11, 2020

The Benchmark Document Gallery lives within the Drag and Drop Editor. This document gallery allows you to upload and save files that you can link in your email or landing page.

By uploading a document to your account, you agree that you have the right to use and reproduce the document and that it does not include prohibited content.

 

Click on one of the options below to learn more.

 


Can I attach files to my email campaigns or landing pages?

 

The straight answer is no. You can not add attachments to your Benchmark Email campaigns or landing pages. However, you can add documents in the form of links in your emails and this is quickly done using our Document Gallery.

Here are a few reasons why we don’t allow attachments:

  • Firewalls and security software can prevent bulk email containing attachments from being delivered.
  • Emails containing attachments can be flagged as spam.
  • Your recipient may be suspicious of emails containing attachments, as many viruses are spread in the form of attachments.
  • Attachments add to the email size. Your recipients may not appreciate this as these emails may clog up the space allocated to the email account of the user.

 

 Back to the top

 

 


How to upload files to the Document Gallery

Add documents through any of these blocks, both on landing pages and in email campaigns. Before you begin, you will need to select an existing landing page or campaign or create a new one. Then drag a block and follow the steps below.

TEXT BLOCK
  1. Click on the text block and write the text where the document will be downloaded or select an existing text.
  2. Click on the Insert document icon in the menu bar (it could be behind the More options drop-down menu)

  1. Select one of the existing files OR click on the Add Files button. Here you can drop one of the allowed files or browse for it.
  2. Click on Insert.

  1. To finish the process, click on the Save & Close button.

 Back to the top

 


BUTTON BLOCK
  1. Add a button block to your design or click on one already added.
  2. Here you have two options to add your files.
    1. Go to the Content Tab and paste your document Link URL (click here to get the URL for a file) in the Link URL box.
    2. In the menu bar, click on the Insert Link icon . Then click on the Attach a file option. Add the file by clicking in the Add Files button or select an existing file. Click insert.
  1. Don’t forget to click on the Save & Close button when done and preview your design to make sure everything is working.

 

 Back to the top

 


NAVIGATION BAR
  1. Click on an existing Navigation bar block or add a new one.
  2. Click on one of the available links. You can select Text or Image in Link Type.
  3. If you select Text as Link Type, you will have two options to attach your files. If you select Image as Link Type, you can attach your document by pasting the Link URL (first option).
    1. Paste your document Link URL (click here to get the URL for a file) in the Link URL box.
    2. Go to the menu bar and click on the Insert Link icon . Then click on the Attach a file option. Add the file by clicking in the Add Files button or select an existing file. Click insert.
  4. To finish, click on the Save button.

 Back to the top

 


IMAGE BLOCK

Yes! You can also add an image and attach files to it. First, you have to upload the image to the image gallery.

  1. Click on the existing image in your design.
  2. In the left panel, click on the Link option.

  1. Click on the Attach a file option.
  2. Add your file by clicking in the Add Files option or select an existing file. Click on insert.
  3. To finish, click Save & Close.

 Back to the top

 


SIGNUP FORMS

Perhaps you want to use signup forms to encourage visitors not just for subscription, also for downloading ebooks, guides, or other resources like the following example:

To do so, you will have to use a custom thank you landing page to redirect visitors when they click on the DOWNLOAD button.

  1. First things first, create a thank you landing page where the document will be attached. You can use any of the different blocks mentioned above to attach the document.
  2. Once done, get the URL from the landing page you will use as a thank you page (where the file is attached). To do so, the landing page should be active.

  1. Now you will have to create a new signup form or select an existing one. 
  2. In the step 2 Design from the form you will use, click on the opt-in settings button.

  1. In the Confirmation Settings, select Double Opt-In OR Single Opt-in
  2. Scroll down and select the Custom “Thank You” page in the Page Settings.
  3. Now, paste the landing page URL where your file is in the box below. 

  1. Click on Save to finish, then, Save & Publish and Confirm.

Consider you can add your signup form into a Landing page or as a link in an email campaign or use it outside of Benchmark Email.

Cons of this process: Visitors who want to get the file, will have to click twice. Once in the Signup form, and then on the thank page to download.

Pros: If you choose Double Opt-In you will have a list of the visitors who click to get the link. And, those visitors as they confirm their interest becomes a double-opt in subscribers. Also, using this method you can get more information from new subscribers due to they will fill the fields to get the file.

 

 Back to the top

 

 


How to delete files from the Document Gallery

 

Removing documents from your document gallery will also remove them from any email campaign where they were being used. Please note that this process is not reversible.

To delete a document, follow these steps:

  1. Open the block with the file attached, click on the paper clip button in the top toolbar. Or, click on the Link option, then click on Attach a File. A popup will appear with the list of documents available in our account.
  2. To delete one document, click on the more options icon located to the right of the document, and select Delete. If you want to delete multiple documents, add a checkmark to each document, then select Delete.
  3. Confirm your action by clicking on Delete in the popup screen.
  4. Exit the popup by clicking the X on the top right corner.
  5. Now, you can either continue working on the email or exit the process.

 

Back to the top

 

 


How to get the URL for a file in the Document Gallery

 

To obtain the URL of a document, please follow these steps:

  1. Open the block with the file attached, click on the paper clip button in the top toolbar. Or, click on the Link option , then click on Attach a File.
  2. A popup will appear with the list of documents available in your account. Click Insert, if your document is already in the gallery or, in the Add Files option, if not yet. Now, the document will be linked with the block you selected.  

  1. Click on the block and then click on the Link button in the top toolbar.
  2. The Insert Link window will pop up, copy the Website URL, and exit the process by clicking on the X on the top right corner.

You can now take the URL and use it outside of Benchmark Email if needed.

Important

The URL will be a download for the recipient and will not automatically open.

Back to the top

 


Supported File Types

 

Here are the files allowed by Benchmark: 

IMPORTANT: The maximum size file is 5MB.

  • Image files: .jpeg, .jpg, .gif, .png,
  • Text files: .txt,.ics, .csv,
  • Document files: .doc, .rtf, .pdf, .docx,
  • Spreadsheet files: xlxs, .xls,
  • Presentation files:  .ppsx
  • Archive files: .zip

Back to the top

If you have any questions regarding adding files to your emails, please feel free to contact our support team via LiveChat, Email, or by Phone.

Did this answer your questions?
6 4

Can't find what you're looking for?

Send us an email