Benchmark Email Archive

Email Features Updated on November 17, 2022

The Benchmark Email Archive is a feature that creates a landing page for all of your newsletters to be stored and shared in one place.

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Here are a few ways you can take advantage of our Archive feature:

• Store all your email newsletters online – each one with its own URL.
• Give your customers an easy, quick way to find your newsletters and emails from the past.
• Store your how-to articles so product owners can go back and reference them when they need to.

Having an archive page is like having a filing system for your campaigns. Unlike sharing your emails on Facebook or Twitter, your Archive is your own private stash of emails you’ve created in the past. Each campaign has its own URL so you can reference or share them on an as-needed basis.

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How to Create your Archive

Creating your Archive is easy and fast. There are two ways of creating your Archive page in the Archive dashboard or while creating an email in the Email Checklist. However, if you decide to share an email to your Archive without previously enabling the Archive first, Benchmark will choose your archive page URL. If you need to change your Archive page URL, please contact our support team at support@benchmarkemail.com 

To create your Archive homepage, follow these steps: 

1. Log in to your Benchmark account. 
2. Click on Emails, and then select Archive. 
3. Click on the Create Archive URL option.
4. Add a URL or keep the one we suggest, then click Save.
5. You’ll be directed to the Archive homepage, where you’ll see your new archive URL.

Your Archive URL is displayed in your archive homepage. If you don’t see one, you’ll need to set it up first. See the steps above.

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How to add Emails to your Archive

There are two options to add emails to your Archive. 

Option 1 Email Checklist 

When creating an email, you’ll see the option to share the email to the Archive in your Email Checklist.

1. Open a draft or incomplete email. 
2. In the Email Checklist, scroll down to Link Tracking & Sharing and click on the Edit option.
3. Click on the option Add this email to your Benchmark archive web page.  This should go from gray to blue once enabled.

4. Then click Save.

Option 2 Archive Page

A second option to add emails to your archive is by going to the Archive page directly. Only sent emails, will be available in this view any draft or incomplete emails will not show up here. 

1. From your dashboard, click on Emails and select Archive.

Here you’ll see Active and Inactive emails, Active Emails are ones you’ve already shared to the archive page, and Inactive Emails are ones that have not yet been shared to the archive page. Emails that were previously deleted will not show up on this list. 

3. Go to the Inactive email you’d like to share, and click on the More options icon. 
4. Then select the Add to Archive option. Your email is now shared on your Archive page.

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How to Edit your Archive page

There are some options to style and order the content of your Archive page. Please note, there is no option to edit the code of the actual page. 

To edit or make changes to the appearance of your Archive page, please see the steps below.

1. Log in to your Benchmark account. 
2. Click on Emails, and then select Archive. 
3. Click on the option, Edit Archive Page. 

On the next page Content Options, you can do the following: 

• Enable or disable thumbnails of your emails on the Archive page.
• Select the order of your emails by dragging them up or down. 
• You can also hide emails from the Archive page by clicking on the slider button. Hiding an email does not permanently remove it from the Archive page. A blue slider indicates the email is shared, and a gray slider shows the email is hidden.

4. When done with changes, click Save & Next.

On the next page Archive Page Details, you can customize the following:

• Page Title This is the title tag for the HTML and is not seen on the page.
• Page Header This will appear at the top of the archive home page.
• Introduction Message This message appears below the header.
• Page Footer This will appear after the archive page listing. You can paste your Google Analytics code here.
• Add or Remove a Benchmark Signup Form. The signup form will only appear as a text link on the bottom right of your Archive page. Any changes to the signup form will need to be done in the signup form editor.
• Add or Remove a Logo. The logo will appear above the header.

5. When done with changes, click Save & Next.

On the next page Page Design, you can customize the background color, fonts, font size, and alignment for the following sections.

• Header
• Body
• Body 2
• Footer

6. When done, click on Save & Finish.
7. On the next page, you’ll see a confirmation message, along with your Archive’s URL and an option to view your Archive Homepage.

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Removing emails from the Archive page

To Remove an Email from your Archive, follow the steps below.  

1. From your dashboard, click on Emails and select Archive.
2. Go to the Active email you want to remove. 
3. Then click on the More options icon, and select the Remove from Archive option.

Your email will then be removed from the Archive page. 

Please note that removing an email from the Archive page does not delete the email from your Benchmark account. 

If you would only like to hide an email from the Archive page, instead of completely removing it, you can do this in the Content Options step. 

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How to get the URL for an Archived Email?

While all emails have a URL that can be shared, emails shared with your archive have a unique URL that contains your Archives’ name. To get the URL for a specific email in the archive, please follow the steps below. 

1. Log in to your Benchmark account. 
2. Click on Emails, and then select Archive. 
3. Locate the email you need, and click View Archive Version.
4. This will open a new window for the archived email, and you can now copy the URL given.

If you are looking for the original URL that Benchmark provides for your email, click here to see how to access it. 

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Frequently Asked Questions

How do I change the name and URL of an archived email?

To change the name and URL of an archived email go to the How to Edit your Archive page section, and follow the steps to edit your archive page.

How will my customers be able to view my archive homepage?

You can send your customers to your archive homepage Web as either a link or a button on your Website.

Why doesn‘t my archived newsletter appear on my archive homepage?

Archiving an email does not automatically add it to the list of emails on your archive homepage. If your email is not listed on your archive homepage, you’ll need to add it manually. Here’s how to do that.

If I delete an email from my archive will it also be deleted from my Benchmark Email account?

No. If you delete an email from the archive page it will not remove it from your Benchmark Email account.

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If you have any questions, please contact our support team.